Database Administrator

Nestled in the foothills of Cave Creek, Desert Foothills Library is a dynamic and cherished community asset. The Library offers free library cards to all Maricopa County residents and thrives because of individual community members’ generous financial support. With 22,000 square feet of books, audiovisual materials, meeting and study rooms, a large used bookstore, demonstration kitchen, a beautiful waterfall terrace with mountain views, the Library is a wonderful place to learn, relax, visit with friends and work. Innovative and creative staff host more than 2,500 programs annually, and 100 community members give their time as volunteers to ensure patrons get personalized, friendly service.

We are looking for a professional to effectively maintain donor information in the Library’s Bloomerang database and to prepare reports and communications utilizing that information. This position reports to the Executive Director and works closely with the Director of Development and the Bookkeeper. Additionally, this person will assist and support the Advancement and Finance Committees.  

This position will be between 20-25 hours per week depending on the time of year (more hours September to April).

Essential Functions

• Update Bloomerang database with information for donations, new donors, changes to current donors and Board of Directors
• Maintain tracking list of all donations received
• Keep track of outstanding pledges, periodically producing and sending reminder letters to donors
• Track and communicate updates and changes to databases to appropriate departments
• Produce gift acknowledgments for donors
• Keep Executive Director and development staff up-to-date on gifts received
• Work closely with CPA and bookkeeper to manage donation records and Quickbooks integration
• Prepare mailings for events, newsletters and appeals
• Prepare monthly reports for Executive Director’s Board Report
• Run reports on a case-by-case basis and maintain reoccurring reports
• Assist with printing and mailing projects

Preferred Qualifications

• Experience using Salesforce or Bloomerang; or a similar Customer Relationship Management service
• Ability to establish and maintain positive and productive working relationships with staff and the public to achieve overall Library goals. 
• Ability to successfully manage projects, organizational initiatives and efficiently meet deadlines. 
• Ability to retain, abide by, and explain organizational procedures, processes, policies and operations. 
• Ability to pay close attention to details and deliver exceptional reporting and data output
• Demonstrates confidentiality within and outside the workplace arena relative to working with Library data.
• Demonstrates excellent written and oral communication skills. 
• Demonstrates proficient computer skills with the ability to learn and incorporate emerging technologies into daily work. 

Please send a letter of interest and current resume to Dr. Debra J Lay, Executive Director: [email protected]

 Accepting applicants until filled